Professional Development Funding

The Digital Preservation Outreach and Education Network (DPOE-N) is seeking applications for individuals and institutions to support professional development in the area of digital preservation. We are interested in hearing from institutions who are looking to enhance their digital preservation capacities, as well as those who may have digital preservation challenges stemming from the COVID-19 outbreak.

DPOE-N, hosted at Pratt Institute and New York University and generously supported by The Andrew W. Mellon Foundation, is motivated by the pressing need for libraries, archives, and museums to collect, preserve and provide access to born-digital materials to fully reflect today’s world. Born-digital materials are those that originated in a digital form. The digital files created today will form the archival record of the future that scholars will use to create understanding and historical narrative around all aspects of arts, science, society and culture.

Professional development funds are available to support library, archive and museum professionals in the area of digital preservation from a wide variety of providers, such as the Society of American Archivists and Northeast Document Conservation Center, as well as with workshops hosted by Pratt Institute and New York University. Online workshops as well as face-to-face trainings (when travelling is appropriate) are supported. Please see our Digital Preservation Training Opportunities page for an ever-growing list of available training which could be funded with DPOE-N Professional Development Support.


  • Institutional Need statement – Provide 1-2 paragraph statement describing the needs of your institution related to digital preservation
  • Individual Need statement – Provide 1-2 paragraphs on how your personal professional development can help support your institutional needs
  • Institutional profile – Provide brief information about your institution:
    • Status of your institution as a scholarly resource (e.g., basic statistics about requests, usage of materials)
    • How your institution is currently collecting, managing, preserving, and/or providing access to born-digital materials
    • A statement regarding how your institution’s collections speak to diversity (especially racial/ethnic diversity, gender, and sexual orientation).
  • Supervisor Letter – A letter from a supervisor confirming the institutional and individual need.
  • Professional Development Plan – The amount of funding requested and specifically how it will be used (workshops you will take on what date/location, etc.).  Please be clear how the total funds requested is calculated.
    • For a list of upcoming live trainings and on-demand courses which could be funded with DPOE-N Professional Development Support, please see our Digital Preservation Training Opportunities page.
    • If you have a clear institutional need, but do not know the best way to address it, you can consult with our staff to help design a professional development program that addresses the need.  Please contact us for assistance.

Eligibility Considerations:

  • Only individuals employed as library, archive, museum or cultural heritage professionals are eligible to apply. Individuals must be regularly employed (full-time or part-time) at a non-profit 501(c)(3) organization or government entity in the United States or U.S. territories.
  • Employees of Pratt Institute are not eligible to apply.
  • Only U.S. citizens or permanent residents are eligible to apply.

Please see the Institution and Individual Selection Rubric (PDF) for details on how funding is prioritized.

Financial Considerations:

  • Note that the maximum funding per person is $2,500.
  • Upon approval of your proposal, you will be required to fill-out an IRS W-9 form and a check will be issued which may take from 4-6 weeks to arrive. 
    • Note that for awards over $600, you will be issued an IRS 1099-MISC form from Pratt Institute in February/March of the subsequent year as these awards are considered taxable income.
  • During the pandemic, online courses/workshops are strongly recommended. 
  • For calculating travel expenses, you should use Federal Per Diem rates for lodging and meals.  
    • For example, if you are staying in New York City in September 2021, you should request $286 per night for a hotel, and $76 a day for meals and incidentals.  For airfare, you should request dollar amounts for a coach-class ticket at a reasonable price.  Automobile travel should be at the federal mileage rate (56¢ per mile in 2021). Receipts are not required to be submitted.

Rubric for Institution and Individual Selection (PDF)